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Jonny Scott Managing Consultant – Estates & Facilities
Job Description
MMP Consultancy is seeking an Estates Administration Manager on behalf of a Private School based in East Hertfordshire. This is a 12-month fixed term contract to cover maternity leave with the opportunity to move into a permanent position elsewhere within the school at the end of the fixed term contract. The salary for this role is £35,000 per annum
The Estates Administration Manager will oversee administrative functions within the Estates department, manage compliance certification, schedule planned activities using our CAFM software, and coordinate contractor visits. This role involves providing day-to-day support to the Estate Director and assisting with various ad-hoc projects.
Key Responsibilities:
* Manage compliance certification, pre-planned maintenance, and related servicing.
* Ensure the Control of Contractor Policy is implemented and contractors are approved before site visits.
* Maintain holiday, absence, and uniform allowance processes.
* Oversee the Every system for PPM, assets, contractors, and users.
* Ensure accurate purchasing, invoice management, and financial reporting.
* Assist with residential property management, including inspections and landlord compliance.
* Deputise for the Property and Helpdesk Manager and Estates Helpdesk Coordinator as needed.
* Provide ad-hoc administration support, including holiday cover, minute-taking, and documentation.
* Ensure compliance with risk assessments, health and safety standards, and other statutory regulations.
* Provide administrative support to the Estate Director.
Requirements:
* Proven experience in a similar role
* High level of computer literacy
* Proficient in Google Suite and Microsoft Office
* Excellent communication and written skills
* Highly organised with the ability to prioritise work to meet deadlines
* Excellent attention to detail
SIMILAR JOBS
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Catering Assistant
MMP Consultancy is seeking a Catering Assistant to join a school in Croydon on a permanent, part-time basis. This role offers the perfect opportunity for those seeking a term-time only position, giving you the school holidays off.
Candidates will be responsible for light catering responsibilities, such as delivering of food (not preparation), and cleaning the kitchen and dishes.
Key Details:
* Hours: 10am - 2pm, Monday to Friday (20 hours per week)
* Term-Time Only: Work 39 weeks per year, but paid for 44 weeks, over a 12 month period.
* Rate of Pay: £12 per hour (paid monthly, PAYE)
* Benefits: Generous pension contribution (up to 20% employer contribution) and other attractive benefits.
Key Responsibilities:
* Assisting with food preparation and service in the school kitchen.
* Ensuring the kitchen is clean and hygienic at all times.
* Supporting the kitchen staff in maintaining a smooth and efficient service.
* Previous experience in a kitchen or hospitality environment is desirable but not essential.
* Reliability and a willingness to learn are the main requirements for this role.
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Senior Facilities Manager
MMP Consultancy is seeking a Senior Facilities Manager to provide strategic leadership and operational management for a University based in West London. This is a permanent position paying £62,400 - £68,640 per annum to start as soon as possible.
Key Responsibilities:
* Lead and develop the Facilities team, ensuring alignment with the college's long-term strategic goals.
* Deliver exceptional, customer-focused facilities services for the college's community.
* Lead sustainability initiatives and manage programmes that reduce our carbon footprint.
* Ensure compliance with all relevant Health & Safety regulations, safeguarding our students and staff.
* Oversee capital and operational projects, ensuring delivery within time and budget.
* Manage significant operational and capital budgets, delivering best value in all facilities services.
* Mentor and develop your team, fostering a culture of continuous improvement and professional growth.
Key Requirements:
* Extensive experience in senior-level facilities management.
* Proven leadership skills, particularly in uniting diverse teams and priorities.
* Strong financial management of operational and capital budgets.
* Expertise in project management with experience delivering high-value developments.
* Knowledge of building services, M&E, and hard services.
* NEBOSH qualification is required; RICS/MIWFM certification is a strong advantage.
* Strong understanding of Health & Safety regulations.
* Experience managing sustainability initiatives.
* Exceptional communication skills and the ability to build strong stakeholder relationships.
Benefits:
* 25 days holiday per annum (plus period between Christmas and New Year on a discretionary and annually agreed basis)
* Private Medical Insurance (information attached, optional)
* Group Income Protection
* Medicash Scheme which covers part dental and opticians. (Information attached, optional)
* Pension scheme whereby the college match a contribution of up to 5% of basic salary.
* Employee Assistance Programme
* Life Assurance of £100,000
* Professional Development
* Cycle to work scheme (information attached)
* Access to the Sports Centre
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Repairs Planner
MMP Consultancy are looking to recruit a Repairs Planner, based in Hertford.
The Repairs Planner will work closely with the Maintenance Team to ensure that all repairs and maintenance work is carried out in a timely and efficient manner. The successful candidate must have excellent organisational skills and the ability to plan and prioritise workloads. You will liaise with residents and contractors to ensure that all works are completed to a high standard.
Main Responsibilities:
* Manage Operatives diaries.
* Planning repairs works for pre and post inspection, reactive and emergency repairs.
* Prioritising emergency works.
* Booking appointments and allocating works to the available operatives and following works from start through to completion.
* Ensure all relevant data is updated on a timely basis.
* Liaising with tenants and Operatives to arrange repairs.
* Effectively communicate any concerns about work quality and ensure operatives have the right material to complete their work.
* Take part in meetings, supervision, training as requested by the manager.
Experience Required:
* Previous experience of working with a Housing Association / Local Authority or contractor in either a Planning, Scheduling or Customer Service capacity
* Excellent communicator, with strong organisational skills
* GCSEs at Grade C or above and including Mathematics and English
* Proficient IT skills including use of Microsoft Excel and Word Proven background in a customer service focused environment
* Experience of using database systems (Connect / Northgate / DRS)
* Construction related knowledge
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