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CAFM Coordinator

Up to £18.00 per hour
 
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Jonny Scott Managing Consultant – Estates & Facilities

Job Description

MMP Consultancy is seeking a CAFM Coordinator/Contract Assistant on behalf of a Private Hospital based in central London. The successful candidate will oversee administrative processes, manage financial systems, and ensure the efficient running of the facilities within the hospital.

This is a 6-month contract, subject to extension, with a rate of pay of £18.00ph umbrella over a 37.5 hour working week. Candidates will be expected to be on site 5 days per week.

This role requires a clear understanding of financial and administrative procedures and a commitment to maintaining high standards of service.

Key Responsibilities:
* Create accurate purchase orders in a timely manner.
* Review and process supplier invoices.
* Run and oversee the Computer-Aided Facilities Management (CAFM) system and helpdesk.
* Maintain financial and administrative records, including timesheets and expenses.
* Provide support for OpEx reports and performance reviews.
* Assist in staff management tasks such as maintaining records and arranging training.
* Collaborate with internal and external stakeholders to enhance performance and meet client expectations.
* Ensure compliance with CCL processes, procedures, and contractual Service Level Agreements (SLAs).


Requirements:
* NVQ Level 3 in Administration or equivalent.
* Diploma or similar qualification in a relevant field (finance preferred).
* Proficiency in Microsoft Office, especially Excel and Word.
* Previous experience in finance, administration, and CAFM systems.
* Excellent organisational skills and attention to detail.
* Strong communication and interpersonal skills.







SIMILAR JOBS

Health and Safety Advisor

MMP Consultancy is seeking a Health and Safety Advisor for a central London Private Hospital on a permanent basis. The salary goes up to £45,000 per annum. This role involves providing guidance, conducting audits, delivering training, and fostering a culture of safety throughout the organisation.

Key Responsibilities:
* Provide support and advice to managers and caregivers on health and safety issues.
* Conduct incident reviews and implement improvements based on learnings.
* Maintain up-to-date risk assessment programs and ensure mitigation actions are carried out.
* Oversee compliance with COSHH regulations and implement necessary controls.
* Conduct regular audits to ensure adherence to policies and procedures.
* Deliver health and safety training and develop new programs as needed.
* Support the development of Health & Safety Champions and promote a safety-oriented culture.
* Assist in the creation of performance analytics dashboards and annual reports.
* Collaborate on projects and other business activities as required.


Requirements:
* Bachelor's Degree or equivalent experience.
* NEBOSH General Certificate is essential, with additional certifications desirable.
* Membership of IOSH is preferred.
* Strong organisational, interpersonal, and administrative skills.
* Previous experience in health and safety management, preferably in a healthcare setting.
* Proficiency in Microsoft Office and strong analytical skills.
* Ability to work independently, make decisions, and adapt to a fast-paced environment.
* Excellent communication and stakeholder management skills.

Senior Project Manager

***This is not an IT Project Manager vacancy. Please do not apply unless you have client-side construction/capital project manager experience. ***

MMP Consultancy is seeking a Senior Capital/Construction Project Manager on behalf of a central London based University. The candidate will be responsible for managing a team of client-side Construction Project Managers to oversee the entire lifecycle of various projects within the University's estate.

The salary is £64,691 per annum plus generous benefits including 35 days annual leave plus bank holidays plus a university closure over the winter break. The ideal candidate would be able to start as soon as possible and would have either NHS or University experience working as

Responsibilities:
* Support the Deputy Director Capital Development in implementing the Estate Strategy and University objectives, driving key initiatives, and ensuring compliance with deadlines and University values.
* Manage high-value, impactful projects, overseeing day-to-day operations and long-term planning while acting as the client lead for investment activities and engaging outsourced consultants.
* Champion sustainability, accessibility, and inclusivity in all projects, liaising with internal and external stakeholders to embed University values and ensure long-term project success.
* Accountable for project budgets, procurement, and risk management, ensuring compliance with legislative and building standards.
* Develop and implement a university-wide process for client brief development, ensuring alignment with University values and strategies.
* Establish project plans and programs, monitor progress, and communicate updates, supporting long-term campus planning and master plans.
* Enhance processes for budget development, tender specification, and material standards to drive cost-effective capital investment solutions.
* Assist the Deputy Director in team leadership and development, including training, workload planning, and project management processes.
* Collaborate with internal stakeholders for effective project delivery, providing regular updates and fostering strong communication channels.
* Undertake additional duties as directed by the Line Manager within the scope of the role.

Requirements/Qualifications:
* Appropriate professional qualification or equivalent significant professional experience in project managing large capital projects.
* Degree in relevant discipline or equivalent experience in capital development and/or project management.
* PRINCE2 qualified or equivalent project management experience.
* Significant successful experience handling multiple projects, simultaneously focusing on macro and micro detail ranging from an overview on £20m new build projects to direct management of £5K - £100k refurbishment projects.
* Significant, broad, demonstrable experience of successfully managing large and complex capital programmes.
* Proven ability in the management and successful delivery of full lifecycle programmes, demonstrating the ability to coordinate and control the programme within defined timescales and budgets.
* Significant knowledge of health and safety requirements and building standards compliance and frameworks and proven ability to apply these in practice.
* Proven awareness and understanding of risk management and applying this in practice.
* Significant successful experience in liaising with clients, solicitors, and local authorities on matters relating to development to ensure that building projects are fully compliant and in line with designated requirements.

Caretaker/Handyperson

Join a small hospital in the Hampshire area as a Caretaker/Handperson

Hours: 8am- 4pm Monday to Friday, with on-call cover (1 week in 4)
Occasional weekends required (approximately four per year)
Flexibility to cover 7am - 3pm shifts when needed.

Salary and Benefits:

  • Annual salary ranging from £24,921 to £29,328 depending on experience
  • 22 days of annual leave plus bank holidays
  • 4% pension scheme
  • On-site parking
  • Comprehensive training provided after 3 months: Pool and plant operation, Scaffolding tower training & Chainsaw training

Role Overview:
As a Caretaker and Maintenance Technician, you'll be the go-to person for keeping our facilities in top condition. From minor repairs to general caretaking duties, your expertise will ensure our premises are safe, functional, and welcoming to all.

Key Responsibilities:

  • Perform general caretaking duties to maintain cleanliness and orderliness.
  • Address light plumbing issues, such as unblocking drains and replacing fixtures.
  • Conduct basic electrical maintenance, including changing switches and lights.
  • Repair doors and handrails to uphold safety standards.

Requirements:

  • Local resident preferred.
  • Ability to handle on-call responsibilities and occasional weekend shifts.
  • Willingness to cover early shifts as needed.

If you're a hands-on problem-solver with a passion for maintenance, this role is for you! Join the team and play a vital role in ensuring our facilities run smoothly and efficiently.