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Compliance Officer (Water Hygiene & Domestic Lifts)

Up to £44387 per annum Additional Benefits

Managing Consultant – Asset Management, Property Services & Compliance

Paolo Moraldo

Job Description

MMP Consultancy currently have an opportunity for a Compliance Officer (Water Hygiene & Domestic Lifts) to join a local authority based in Surrey. This will be a full time permanent role paying £44,387p/a Benefits.

This will be a hybrid position with an expectation of 2 days p/w in the offices.

The successful candidate must hold the LCA 9010 Legionella qualification.

Principal Purpose Of The Role:

  • To manage Water Hygiene and Lift Maintenance (domestic) Compliance works inclusive of remedial works to support of to ensure compliance in line with the Regulations and council policy..
  • To manage information relating to Water Hygiene and Domestic Lift Maintenance contracts to ensure that the Council meets its Health and Safety Legal Requirements. The post holder will ensure that all data received by the Council is reviewed, actioned and correctly recorded in a timely manner to ensure that the performance of key contracts is monitored, and any issues are escalated to the Compliance Manager without delay.
  • Ensure that robust, accurate and well-maintained systems, processes and records are in place for all aspects of compliance for Water Hygiene and Lift Maintenance.
  • To ensure that the Council homes and common areas meet all required regulatory standards and internal policies to ensure the safety of our tenants and members of the public, through the planning control and delivery of periodic testing, servicing, maintenance and upgrade programmes of work.
  • Facilitate the day-to-day contract administration, communicating and meeting regularly with contractors to ensure they complete works to a high quality and deliver a cost effective service.
  • Deputize for the Compliance Manager when required to ensure prompt decision making and the smooth running of the team.
  • To implement non access processes and see through to completion, co-ordination with other relevant Officers and departments.

Main Duties & Accountabilites:

Operational Duties:

  • Manage the administration of the Water Hygiene and Lift maintenance servicing contract, duties to include ensuring an up to date record is kept for all properties liaising with other officers, including the Aids and Adaptations Surveyor regarding stair lifts/ through floor lifts. The post holder will liaise with the contractors, insurance companies and Housing Officers to ensure access.
  • Act as first point of contact for all Water Hygiene and Lift Maintenance compliance related incidents, completing initial risk assessments of circumstances taking into consideration the severity of potential risk and harm, making decisions and actions to mitigate risk and liability to the Council.
  • Manage Water Hygiene related incidents and project manage related mitigating works in conjunction with the contractors to a satisfactory outcome, monitor and review
  • Ensure that all required testing, servicing and inspection regimes are undertaken on time and in line with regulations and Council policy.
  • Oversee the completion of a programme of audits to give the Council assurance that works ordered and completed meet expected standards in terms of both quality and provide value for money.
  • Ensure that maintenance works and remedial works are delivered to the highest levels of health and safety standards.
  • Assist Compliance Manager with procurement required in line with the Council's Contract Procurement Rules and Financial Regulations.
  • Complete all Section 20 leasehold consultation requirements as required.
  • Produce monthly management information reports, compliance and KPI data to inform on performance and identify areas for service improvement.
  • Ensure that all compliance records and management systems are current and updated, ensuring adherence with data protection and GDPR requirements.
  • Work with Legal and Housing Management colleagues to utilise available powers to gain entry to difficult to access homes to complete essential inspection and/or works. This may involve making applications to and attendance at County or Magistrates Courts to give evidence.
  • Ensure that all compliance policies and processes are regularly reviewed are adhered to, working with the Compliance Manager to ensure they are reflective of our statutory regulations and are focused on the provision of continuous improvement to ensure the safety and security of our residents homes.
  • Attend meetings to represent the Council as required.

Contract Management:

  • Contact manage Water Hygiene and Lift Maintenance contractors, insurance companies and consultants including monitoring budgets against spend, performance management, contract delivery and progression and supervisory activities and to include the oversight of health and safety adherence.
  • Chair monthly operational meetings ensuring effective minutes and KPI information are completed
  • Monitor contractual terms and conditions for the projects responsible for and where issues arise escalate these to the Compliance Manager as necessary.
  • Day-to-day contact for contractors, working in partnership to ensure works are appropriately resourced, scheduled and communicated.

Dimensions Of The Compliance Teams Role:

  • Gas Safety Checks completed annually - circa 4000
  • Legionella Checks completed annually - circa 300 CHECK
  • Fire Risk Assessments (including reviews) completed annually - circa 300
  • Electrical Tests completed annually - currently circa 500
  • Asbestos management surveys completed annually - circa 1000
  • Lift Services completed (stair/passenger) completed annually - circa 100
  • Combined contracts responsible - approximately 10
  • Annual number of meetings to attend or chair - minimum 24 per annum

Areas Of Accountability:

  • Develop a strong understanding of the contracts you have responsibility for including budgetary oversight.
  • Develop knowledge of the Councils key Compliance Policies and Procedures
  • Manage and oversee work orders for cyclical inspections and remedial or upgrade works, under the supervision of the Compliance Manager
  • Achieve agreed objectives set with the Compliance Manager, with measurable success indicators

Title: Compliance Officer (Water Hygiene & Domestic Lifts)

Salary: £44,387p/a Benefits

Location: Godalming, Surrey

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list Capital Programme Contract Manager

Up to £433.25 per day Umbrella

MMP Consultancy currently have an opportunity for a Capital Programme Contract Manager to join a local authority based in Somerset.

This will be an Interim position 6-9 months paying £433.25 P/Day Umbrella.

The Role:

  • Deliver Housing Capital Programme contracts ensuring the objectives, targets and priorities of the Council are achieved whilst remaining compliant within statutory regulations.
  • Provide high quality Housing Capital Programme service expertise to assist in the delivery of the Council's aims, objectives and operational planning.

Job Purpose:

  • Deliver Capital Programme contacts across the following areas of responsibility: 1. Provide effective contract management which delivers efficient Capital Programmes that are customer focused, deliver value for money and maintains properties to an appropriate standard.
  • Manage external contractors to deliver excellent performance at all times for all workstreams allocated to them.
  • Actively engage with residents in relation to projects and assist in continually improving resident satisfaction with service delivery.
  • Assist in procurement activities for Capital Programmes to be allocated to them.
  • Ensure accurate records are kept for all Capital Programmes allocated to them and that appropriate reporting systems are in place.
  • Respond to emergencies, on occasion during unsocial hours, and participate in a rota to provide response cover.
  • Contribute to operational risk management activities, within the remit of the post.
  • Actively participate in both corporate and post specific learning and development activities and to continually develop skills and abilities within the role.
  • Assist in setting clear standards and performance targets to all Capital Programmes allocated to them, and monitor and report on progress in meeting them.
  • Assist in providing property related guidance and awareness training to service delivery teams.
  • Ensure that subject service requests and complaints in relation to all workstreams allocated to them are promptly investigated and the finding(s) acted on in a timely and proportionate manner.
  • Assist in identifying improvements to processes and systems to ensure the effective and efficient provision of the service in order to meet customer need. 13.Use information technology and digital transformation to deliver an effective, efficient, responsive and e-enabled service.
  • Assist on internal and external audits for all workstreams allocated to them.
  • Attend meetings with the Council and other organisations, including public groups as required, sometimes outside normal office hours.
  • Be responsible for the effective management of budgets for all workstreams allocated to them, including monitoring and delivery of required works within budget.
  • Deputise for the Housing Capital Programme Manager as and when required.
  • Implement appropriate quality systems, including post inspections of work undertaken, to ensure standards are met for all workstreams allocated to them.
  • To take responsibility for your own health and safety, and that of anybody else who may be affected by your acts or omissions.
  • Assist in the integration of new services, functions, and staff into the team in line with corporate strategies and any future service change.
  • Any other reasonable duties of a similar nature.

Title: Capital Programme Contract Manager

Salary: £433.25 P/Day Umbrella

Location: Somerset

list Building Surveyor

£30 - £35 per hour Umbrella

MMP Consultancy currently have an opportunity for a Building Surveyor to join a local authority based in the West Midlands.

This will be an Interim position 3-6 months paying £30-£35 P/H Umbrella.

The Role:

  • The Building Surveyor will assist the Senior Building surveyors in the effective management and delivery of Building projects on Council managed properties including operation, non-operational buildings, investment land and buildings.

  • The Post holder will deliver safe and efficient working environment of Employees, clients, suppliers, contractors and members of the public.

  • The post holder will support the Council's aims in respect of revenue generating development, investment and acquisition.

  • To assist with surveys and the production of reports for other services and departments and team records.

Job Purpose:

  • To prepare detailed scheme designs with costing, through feasibility and programme delivery, to completion of projects. Specification of works including organisation of documents for tender / quotation and advising on appointment of contractors, designers and procurement routes. To include preparation of designs / drawings using AutoCAD.

  • Advise on the maintenance and supervision of the maintenance of building by providing technical support to Facilities Officers, determining the condition of existing buildings, identify and analysing defects including proposals for repair.

  • To assist the Senior Building Surveyor with the effectively manage of the Condition Survey data base. To carry out cyclical condition surveys of Public Buildings preparing condition reports and update database as works are completed and to assist in the preparation on planned maintenance programme.

  • To assist the Senior Building Surveyors and Technical Officers to deal with 'NatFed SOR's' accounting on construction projects and with interim and final accounts with contractors, suppliers and consultants including the resolution of contractual claims and settlement of contracts.

  • To assist the Surveyors & Senior Surveyors to prepare estimates, cost plans, bills of quantities, specifications and schedule of rates for planned maintenance, improvements, voids works and maintenance work.
  • To assist the Senior Building Surveyor and Technical Officers carry out financial checks on completed Repairs as required, and check compliance with RBC's policies and procedures.

  • To assist the Property Services Manager and Senior Building Surveyors to undertake analysis of the performance of suppliers and contractors during the contract stage and following contract completion. Check compliance with contract terms and conditions and legal and regulatory requirements.

  • To maintain excellent communication with customers and my clients staff and to ensure the highest possible standards of repairs and excellent customer service are achieved within set budget parameters.

  • To carry out pre and post inspections of void properties and capital and planned programmes.
  • To monitor and supervise contractors to ensure an effective and efficient delivery of work/contract

  • To prepare and present regular progress and performance of contracts following monthly contract meetings

  • Advise on Energy efficiency, environmental impact and sustainable construction

  • Instructing on the preservation and conservation of Historic buildings and structures

  • Dealing with planning applications and advising on property Legislation and building regulations

  • Assessing and designing buildings to meet the needs of people with disabilities

  • To prepare / collate and implement documentation to ensure works are undertaken in accordance with statutory regulations such as CDM, COSHH

  • To ensure compliance with all statutory requirements and respond quickly to actions arising from the Councils Legal Obligations.

  • To maintain an awareness and knowledge of changes in legislation that may affect schemes of work i.e. Health and Safety , Building Regulations, Asbestos Awareness , case Law
  • Undertake specific and non-routine administrative and clerical duties for collection of data, inspections as required.

  • To undertake such other duties commensurate with the experience of the post holder and the grading of the post, as determined by the Property Services Manager

Title: Building Surveyor

Salary: £30-£35 P/H Umbrella

Location: West Midlands

list Estates Surveyor

Up to £350 per day Umbrella

MMP Consultancy currently have an opportunity for an Estates Surveyor to join a Local Authority based out of Hampshire.

This will be a temporary position paying £350 P/Day Umbrella on a 6-9 Month Contract.

The Role:

To be part of a team of Estates Surveyors supporting the Council in maintaining and enhancing the receipts and income from its property portfolio. To play a significant role in providing asset and estate management, development and regeneration, and valuation advice. To support in developing an environment where my client is chosen over other cities as a place to work and reside.

Job Purpose:

  • To maintain membership of RICS and adhere to all professional codes of conduct including taking responsibility for own Continuing Professional Conduct.
  • Support the Valuation and Estates Team Leader in providing professional advice on the Council's commercial investment and operational property portfolios including matters relating to leasing, acquisition, sale, valuation, property management and rationalisation.
  • Provide professional advice on the Council's residential property portfolio including matters relating to acquisition, sale (inc under Right to Buy, Leasehold enfranchisement and lease extensions under the Leasehold Reform and Housing Development Act 1993), and valuation.
  • Act as lead for estates related project having revenue implications of up to £50k p.a. or capital of up to £500k.
  • To provide a point of contact for many of the 2000 Council commercial property tenants.
  • To provide property and valuation support / advice to the Council project teams i.e. Regeneration, Housing, Highways or Education.
  • Support the delivery of a service supporting the Councils Growth agenda through improving revenue of its investment portfolio generating capital receipts through disposal of surplus assets, supporting regeneration schemes in providing new residential and commercial property (providing rates and Council tax) and achieve savings through rationalisation and efficient use of its operational stock.
  • Implement standard RICS best practice and procedures on all work and develop a culture of continuous improvement.
  • Ensure compliance with standard procedure in terms of file structures and database records, and to update as required.

Functional Responsibilities:

  • To mentor graduate surveyors undertaking APC and apprentices; ensuring they have the correct variety of experience to successfully complete their professional qualifications.
  • To undertake property valuations for capital accounting, rental, sale, development appraisals or for other statutory purposes.
  • To undertake the estate management of the investment and operational property portfolio, this includes monitoring income, compliance, insurance, and repair activities. Manage requests for alteration, assignments and sub lettings. Management of lease events including lease renewals and rent reviews.
  • To deliver effective asset management for the Council properties. Seeking opportunities to improve revenue streams to the investment portfolio, ensure the Council holds the right property to deliver its services, and manage land and buildings in a manner to support delivery of the regeneration opportunities.
  • To undertake property acquisitions for regeneration, investment operational or for strategic purposes. This may include the use of Compulsory Purchase Powers.
  • To undertake and negotiate property disposals. Agents may be instructed for this purpose in which case it will be necessary to manage the appointment. The scope can range from lettings, to sales of assets by private treaty or auction. Properties may be sold following a developer procurement process and development agreement. In all cases there will be responsibility of progressing the negotiations on the transaction and taking to legal completion.
  • The above list is not meant to be an exhaustive range of tasks and responsibilities and is subject to the changing requirements of the service unit.

Title: Estates Surveyor

Salary: £350 P/Day Umbrella

Location: Hampshire

list Project Manager

Up to £350.00 per day Inside IR35

MMP Consultancy are seeking a Project Manager with a South London organisation, the role will pay circa £350 per day LTD with flexibility for experienced candidates.

About the role

Title: Project Manager (Delivery)
Rate: £350 day (Inside IR35) neg.
Client: Local Authority
Location: South London
Contract: 6 months rolling - Hybrid.

Key Duties:

* Project Manager for the delivery of Major Works projects.
* Focussing on Fire Safety remedial actions as well as standardised delivery of cyclical works.
* Contract Administration and good Contractor engagement.
* Technical knowledge of asset management and investment projects.
* Undertake on-site inspections.
* Delivery a couple of high profile projects from implementation to completion.

MRICS or MCIOB will be essential.

list Building Surveyor

Up to £41.90 per hour Inside IR35

MMP Consultancy currently have an opportunity for a Building Surveyor to join a local authority based in North London.

This will be an interim position paying £41.90 P/Hour Umbrella on a 6-9 Month contract (36 hours per week) with the option to be extended.

Primary Job Function:

To deal with repair issue cases referred to them, diagnose the cause and arrange for works to be carried out. This will include the assessment of condensation cases and drafting reports for presentation tom the High Value Repair Panel

Role Duties:

* Carry out building inspections as necessary to diagnose the cause of building defects, raise work orders using National Housing Federation Schedule of Rates or specifications as appropriate.
* To prepare reports relating to condensation in compliance with the Condensation Protocol.
* To assist in the preparation of reports for senior managers, including those of a policy or strategic nature.
* To produce professional technical reports and present them to the High Value Repair Panel.
* To manage subsidence and structural failure cases in association with specialist external consultants.
* To assess alteration requests from tenants and leaseholders and complete paperwork in compliance with the process.
* To manage fire, flood or collision Insurance cases.
* To assist the Legal Disrepair and Diagnostics Manager in the development of policies and procedures relating tom the Repairs Service.

list Building Safety Manager

Up to £46000 per annum Plus Benefits

MMP Consultancy currently have an opportunity for a Building Safety Manager to join a local authority based in Hampshire. This will be a permanent position paying £46,000 P/A Plus Benefits.

Job Purpose:

  • To take responsibility for coordination and management of all matters relating to structural and fire safety in in-scope buildings to meet current and forthcoming legislative requirements.
  • To deliver the regulatory requirements of the Building Safety Act and Fire Safety Act to provide an effective and efficient building safety service to my clients Higher Risk Buildings and ensure compliance with and implementing the required changes detailed in building safety legislation.
  • To oversee the safe management of SCC high-rise (and/or higher risk) residential buildings within the Housing Management building stock. (The council currently has 21 buildings over 18 metres & a number of high-risk buildings)
  • To oversee the implementation of controls in respect of structural and fire safety on a day-to-day basis.
  • To effectively manage safety within the designated in-scope blocks to which the role relates.
  • To ensure that controls are implemented in respect of building work carried out in the in-scope blocks to which the role relates.
  • To engage with colleagues who are responsible for managing projects undertaken within the in-scope buildings.
  • To assist with the development and implementation of Building Safety Cases being prepared by the fire safety team, and to ensure their effective maintenance and management post-implementation.
  • To manage resident engagement within high-rise and/or higher-risk in-scope buildings, particularly in ensuring that safety concerns are recorded, monitored, and dealt with appropriately.
  • To ensure that planned, preventive maintenance is carried out within the in-scope blocks to which the role relates.
  • To engage with relevant Housing Management staff to ensure that roles are performed effectively in accordance with the Corporate Fire Safety Policy.
  • To oversee the successful implementation of corrective actions arising from fire risk assessments and audits.
  • To ensure that facilities for use by the fire and rescue service are effectively managed and maintained.
  • To perform any other reasonable tasks that ensure the effective management of premises for which the role is responsible, to the fulfilment of our customer service objectives and in compliance with the Fire Safety Legislation.
  • Support the Fire Safety Lead in delivering our strategic objectives, by driving business improvement and regulatory compliance within the Safer Homes function.

Title: Building Safety Manager

Salary: £46,000 P/A Plus Benefits

Location: Hampshire