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Olivia Crush Recruitment Consultant – Social Housing & Operational Support
Job Description
MMP Consultancy are looking to recruit a Senior Business Support Officer on a temporary basis working for a housing association based in Croydon.
To maintain office services by organising office operations and procedures. Work collaboratively with staff and management to ensure requirements are met and the office flows efficiently. Manage the reception area and service ensuring customer needs are met including second support cover on Reception.
This will be a temporary position paying £27.66 per hour Umbrella.
Responsibilities:
* To take the lead in running the office by planning, implementing, and maintaining systems and processes:
* Ensure the office is well organised and provides a safe working environment for employees and volunteers (including general monitoring of cleanliness and tidiness and responding in a timely manner to any issues which arise). Co-ordinate office cleaning/ clear outs in liaison with the Business Support Manager, dealing with correct usage of office filing/ space.
* Liaise with suppliers and research the procurement of goods and services and ensure the provision of office materials and equipment. Ensure working relationships are maintained. Review contracts regularly under the supervision of the Business Support Manager to ensure the organisation is regularly reviewing efficiencies.
* Organise the office archiving, overseeing the process and related administration. Manage and implement any changes working collaboratively with staff and management.
* To manage the environmental policy and procedure ensuring responsibilities are met.
* Improve efficiency of company recycling, minimise waste.
* Continuous improvement and encourage investment from all employees and suppliers
* To manage the Reception function, overseeing the staff and service and ensuring it meets the needs of the organisation.
* To manage the Receptionist and act as cover - being the first point of contact for customers & external organisations on our head office reception desk, ensuring effective liaison with internal and external colleagues.
* Be responsible for answering telephone enquiries, providing as much accurate information as possible.
* Meeting and greeting customers & guests following the relevant health and safety procedures.
* Keeping our IT systems up to date, leaving accurate information for others, helping to achieve targets and ultimately contributing to continuous improvement in customer satisfaction.
* Oversee and manage (under the supervision of the Business Support Manager) the corporate H&S requirements ensuring our staff are safe and risk is managed effectively.
* Manage the caution and awareness register including organising and attending the caution panel meetings and related administration to ensure all parties are made aware of changes
* Manage accidents and incidents internally (staff and guests) and externally (residents), conducting investigations, ensuring that actions are completed, producing reports and attending the Health and Safety Committee meetings.
Experience required:
* At least 2 years' experience in an Office Management/Facilities role
* Demonstrate experience and ability to deliver Office solutions across a broad range of areas including management of: contracts, supplies, equipment, record
* Strong planning, organisational and time management skills, including the ability to progress numerous initiatives and actions simultaneously, prioritise work under pressure and complete within deadlines.
* Able to use own initiative and communicate decisions in an efficient, friendly and professional manner.
* Supports and co-operates fully with colleagues to meet current and future business needs and to promote collaboration.
* Ability to work under pressure and within changing priorities.
Title: Senior Business Support Officer
Location: Croydon
Salary: £27.66 Umbrella
SIMILAR JOBS
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Income Officer
MMP Consultancy are looking for an Income Officer to join an excellent Housing Association in South London on a Permanent basis.
Key responsibilities:
* Provide an effective, efficient and responsive revenue service to residents on a patch, maximising income and sustaining tenancies.
* Contribute to the development and implementation of strategies, policies, procedures and service improvements.
* Work across the Housing Services to ensure wider work plan objectives are delivered.
* Offer a courteous and polite service to the our customers, dealing with requests promptly and giving accurate and fair advice.
* Support the Neighbourhood Services team in resolving tenancy management issues.
* Support the Neighbourhood Services Team in identifying, reporting and Investigation of reports of tenancy fraud and sub-letting
* Lead the recovery across all tenures of rent, service charge and other debt , including former tenant arrears, proactively and in accordance with the Association's Policies and Procedures, taking prompt action where required to ensure that, arrears are kept in line with agreed targets.
* Where required, across all tenures, take all steps in the legal process including representing us at Court and First Tier Tribunals, and present cases on behalf of the Association.
* Prepare statistics and information on patch arrears management within a reasonable timescale, as required
* Working with the financial inclusion team, Support providers, Local Authority, DWP and other external agencies ensure residents receive the support necessary to pay rents and service charges.
* Where revenue action leads to a service complaint in relation to service/disrepair claim, liaise with the Finance Department, Property Services, and Neighbourhood teams to ensure prompt resolution and facilitation of revenue recovery.
* Where required lead on the revenue recovery for any homeownership tenures within the patch in line with our policies and procedures and with legislation. This includes liaising with the Leasehold Officer, and Rent and Service Charge Project Manager to provide comprehensive responses to service charge enquires where relate to recovery.
* Be responsible for own administration, including filing and word-processing letters and reports. Where required coordinate responses to resident Subject Access Requests.
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Data Officer
MMP Consultancy are working with a fantastic organisation based in South London who are looking to recruit a Data Officer to join them on a ongoing basis.
Responsibilities:
* Leading and delivering projects to introduce new business uses for the property database and enhance current business use
* Controlling and managing data to ensure regulatory and legal compliance can delivered
* Maintain the property databases and the integrity of information from other property based systems
* Lead and deliver projects to introduce new business uses for the database and enhance current business use which will include
o Analysing needs of business and designing a solution which meets these business needs
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o Providing Property database technical resource for Property Service & IT Projects
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* Produce reports for all business areas as required
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* Audit and check data and processes to make sure it is accurate and compliant
* Act as a problem solver, proactively identifying and following up on issues to deliver excellent property data
Skills & Knowledge:
* Understanding of Asset Management and Property Services
* Good understanding of required datasets including Asbestos, Surveying, Decent Homes, HHSRS
* Experience of data auditing and quality techniques
* Demonstrable experience of Apex or similar Asset Management Database
* Excellent verbal, written and interpersonal communication skills
* Advance Excel skills
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Building Safety Coordinator
We are currently seeking a Building Safety Coordinator to join a Building Safety Team for a local authority in North London.
This role offers an exciting opportunity to provide administrative support on a range of complex and challenging building safety projects, ensuring the safety of residents and building users in the local area.
Responsibilities:
* Provide administrative support to the Building Safety team, including maintaining accurate records, drafting reports and correspondence, and managing meeting schedules.
* Assist with the coordination of building safety projects, ensuring they are delivered on time, to budget and to a high standard.
* Liaise with internal and external stakeholders including residents, contractors, consultants and other local authority departments.
* Carry out building safety inspections and support the management of risks and recommendations for remedial action.
* Ensure compliance with building safety regulations and other relevant legislation.
* Keep up to date with changes in legislation and best practice within the building safety industry.
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Requirements:
* A minimum of 2 years' experience in an administrative or coordination role, preferably within the construction, compliance, fire safety or building safety industry.
* Knowledge of building safety legislation and regulations.
* Excellent communication and interpersonal skills.
* Strong attention to detail and the ability to work to deadlines.
* Ability to work independently and as part of a team.
* Proficient in the use of Microsoft Office software.
* If you are passionate about building safety and want to make a positive impact on the local community, then we want to hear from you. Please apply with your CV and a cover letter outlining your experience and suitability for the role.
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