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Property Services Assistant

£13.30 - £16.30 per hour
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Associate Director

Ebonnie Goss

Job Description

Property Services Assistant

Location: Guildford
Contract Type: Temporary, Full-time
Working Hours: Full-time, Hybrid (2 days per week in the office)
Pay Rate: £16.30 per hour (Umbrella)

About the Role:
We are recruiting for a full-time Property Services Assistant to work with a housing association in the Guildford area. This temporary role offers hybrid working, with 2 days per week in the office. It's a fantastic opportunity for an organised individual with strong administrative and customer service skills to support the property services team in delivering planned, reactive, and ongoing maintenance services.

Key Responsibilities:
- Assist in preparing, reviewing, and managing a list of approved contractors for property maintenance.
- Liaise with customers on property-related matters and place orders for maintenance works using a bespoke computer system.
- Ensure contractors are properly instructed and maintain accurate records of all works completed.
- Support the team with processing property-related invoices and handling communal buildings insurance claims.
- Carry out general administrative tasks as required, ensuring compliance with organisational policies and procedures.

Candidate Requirements:
- Good general education (O Level/GCSE or equivalent).
- Proven track record in customer service, with knowledge of basic construction and maintenance terms (desirable).
- Strong customer care skills, attention to detail, and the ability to confidently communicate with contractors and specialists.
- Proficiency in Microsoft Word, Excel, and email. Knowledge of QUBE property management software is desirable.

Personal Attributes:
- Friendly, personable, and a strong team player.
- Proactive and able to contribute to the continuous improvement of the property services department.

If you're an organised, customer-focused individual with a passion for property services, property management or housing, apply today for further information!

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Aftercare Manager

£24.13 - £31.83 per hour

Aftercare Manager - Interim Contract - Hybrid Working

Rate: £31.83 per hour Umbrella
Duration: 5 Months

About the Role:
A leading housing association is looking for an Aftercare Manager to join their team and oversee the division. This interim role is crucial in maintaining high standards of service during the post-handover period for new homes, ensuring a seamless experience for residents during the defect warranty phase. You'll lead the Customer Care team to manage defect issues effectively, while liaising with internal teams and contractors to ensure that homes meet quality standards.

Key Responsibilities:
- Lead and manage the Customer Care & Quality team, ensuring KPIs and service standards are met.
- Collaborate with delivery teams to resolve defects efficiently, maintaining open communication with all stakeholders.
- Oversee handover and snagging standards to ensure a high quality of completed homes for new residents.
- Implement efficient defect management systems, handling customer queries and escalations with professionalism.
- Produce and analyse performance reports to drive continuous improvements in customer experience.
- Address and resolve customer complaints promptly, adhering to company policies.
- Manage budgets related to defect rectifications, including any necessary compensation or goodwill gestures.

What We're Looking For:
- Proven experience in customer care, ideally within housing or a customer-focused organization.
- Strong leadership skills with the ability to motivate and develop a high-performing team.
- Familiarity with new-build properties, snagging, and managing post-handover processes.
- Experience in working with delivery teams and external contractors to ensure timely resolution of defects.
- Excellent communication skills, both written and verbal, and a customer-centric approach.

Preferred Qualifications:
- Experience in shared ownership or working with CRM systems.
- Familiarity with the practical completion and property handover process.

list Customer Service Advisor

£29000 - £29050 per annum

MMP Consultancy is currently recruiting an enthusiastic Customer Service Advisor to join a Housing Association based in Kent.

As a Customer Service Advisor, you will play a vital role in ensuring residents receive exceptional service and support. Your strong communication will be crucial in delivering a positive customer experience and maintaining high levels of resident satisfaction.

Responsibilities:
* Deliver consistently high-quality customer service across all our contact channels in accordance with customer service standards.
* Ensure customers receive an equally positive experience, and tailor the service to meet the diverse needs of individuals.
* Take ownership of challenging messages and difficult conversations with customers, including helping to resolve complaints.
* Comply with policies, procedures and guidelines and recognise when to escalate for exceptions.
* Work with colleagues, partners and contractors to ensure customers experience an efficient and joined-up service.
* Ensure customers experience a continuously improving service by listening to them and feeding back customer views.
* Actively manage your learning to keep your knowledge up to date, enabling you to deliver the right answer, first time.
* Competently use relevant systems to deliver a high level of customer service.

Requirements:
* Experience of working in a customer service or contact centre environment.
* Commitment to making a positive difference to people by delivering great customer service.
* Ability to communicate clearly and build rapport with customers across a range of contact channels, including telephone, email, live chat and social media.
* Comfortable using standard Microsoft office packages and in-house systems. Confident learning and using new ICT systems.
* Ability to use the most appropriate style and method of communication with internal and external customers and stakeholders.
* Ability to prioritise competing commitments and work accurately and methodically under pressure.
* Experience of dealing with challenging behaviour whilst remaining solution focussed.
* Ability to make decisions based on sound judgement.
* Experience of complying with policies, procedures and guidelines.
* Ability to be flexible and adapt to a changing work environment.

list Data Analyst

£20.12 - £26.54 per hour

MMP Consultancy are recruiting for a Data Analyst to join a wonderful Housing Association in Kent on a temporary basis.

Key Responsibilities:
* With the support of the Investment Manager, you'll be required to review the exisiting Keystone data, identify areas of concern with the aim to cleanse the exisiting data to enable accurate assessments of individual property performance
* To be the operational lead for our management of property and programme data. Take responsibility for ensuring that Managers, Surveyors and Project Managers have the correct works schedules for programmes and reconcile data back on completion.
* To interrogate information held on our differing data bases, to create and maintain a complete understanding of the performance of our homes's property.To present and interpret that data and make recommendations to influence and drive investment decisions. To input into our homes's Asset Management Strategy.
* You will work in collaboration with various teams within the homes to provide accurate stock and energy data to help inform its 30 year Business Plan, annual budget setting, works programmes and any future Net Present Value/Stock Options Apprasial exercices
* Lead on provision of property (and energy) data reports to senior managers and to the wider organisation, ensuring accuracy, timeliness and completeness of data
* Take responsibility for proactively interrogating property and energy data to identify any potential errors or inconsistencies and investigate these.
* In conjunction with the Sustainability Officer, to regularly undertake the effective import of new Energy Performance Certificate (EPC) data into Keystone in liaison with consultants and colleagues

list Administrator

£11.44 - £15.09 per hour

An exciting opportunity has arisen for an Administrator to join a fantastic organisation in Essex on a Temporary Basis.

Duties:
* Liaise with customers, arrange appointments, maintain relevant up to date progress on work being undertaken and dispatch information on completion of work.
* Liaise with the client to ensure that data is maintained, and to assist with queries.
* Schedule and allocate work to operational staff to ensure operational efficiency and effectiveness.
* Maintain all records in accordance with business requirements and management instructions for the purpose of invoicing and KPI reporting.
* Procurement of materials and services to maintain operational efficiency and effectiveness and provide up to date and accurate information on all work completed for the purpose of invoicing including clear reasons for all charges, charging rates and quantities of work completed by which operatives.

Experience Required:
* Previous experience of working with a Housing Association / Local Authority or Maintenance Contractor in either an Administrator, Scheduler, Planner or Customer Service Advisor position
* Excellent communicator, with strong organisational skills
* Proficient IT skills including use of Microsoft Excel and Word Proven background in a customer service focused environment.

list Administrator

£13.73 - £18.11 per hour

Dear <<Candidate_Forenames>>

An exciting opportunity has arisen for an Administrator to join a fantastic Contractor in East London.

Duties:
* Liaise with customers, arrange appointments, maintain relevant up to date progress on work being undertaken and dispatch information on completion of work.
* Liaise with the client to ensure that data is maintained, and to assist with queries.
* Schedule and allocate work to operational staff to ensure operational efficiency and effectiveness.
* Maintain all records in accordance with business requirements and management instructions for the purpose of invoicing and KPI reporting.
* Procurement of materials and services to maintain operational efficiency and effectiveness and provide up to date and accurate information on all work completed for the purpose of invoicing including clear reasons for all charges, charging rates and quantities of work completed by which operatives.

Experience Required:
* Previous experience of working with a Housing Association / Local Authority or Maintenance Contractor in either an Administrator, Scheduler, Planner or Customer Service Advisor position
* Excellent communicator, with strong organisational skills
* Proficient IT skills including use of Microsoft Excel and Word Proven background in a customer service focused environment.
* Experience of using database systems (Connect / Northgate / DRS)



list Income Officer

£17.60 - £23.22 per hour

MMP Consultancy are looking to recruit an Income Recovery Officer to join a housing provider on a Temporary contract, based in Kent.

Responsibilities:

* Maximise income with prompt recovery of rent arrears and other debts across all tenancy types, including leaseholders, shared owners, general needs and supported tenants.
* Manage rent account effectively and provide excellent tailored services according to need to sustain tenancies and signpost for appropriate support, including foodbank and utility cost referrals.
* Promptly and accurately follow the arrears process dealing with all aspects of income recovery from first stage letters, phone calls, emails, text messaging, through to court action and eviction stages.
* Phoning customers and sending letters, carry out home visits and unannounced visits across a patch of properties and negotiate the best possible payment agreements to clear arrears as soon as reasonably possible.
* Represent the organisation and present a professional image at Court, including organising our claims with a high level of accuracy.
* Demonstrate a track record of delivering service excellence to a customer base. A record of achievement in making a difference whilst meeting challenging targets.
* Provide comprehensive legal service by representing the client through all legal processes including enforcing court judgements.


Skills & Abilities:

* Must hold a full driving licence and have access to a vehicle daily.
* Good standard of numeracy and literacy- minimum of grade c or equivalent.
* Good understanding and able to use IT packages