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Eva Quinn Direct Delivery Consultant - Social Housing & Operational Support
Job Description
MMP is looking to recruit a Purchase Ledger Assistant to work within a processing department for a national organisation based in North London.
As a Purchase Ledger you will be responsible for ensuring adequate management of the supply chain in order to enable the business to meet its primary objectives.
Key Responsibilities:
* Ensure all invoices are processed within set timelines onto COINS Financial System.
* Ensure invoice queries are resolved within set deadlines following the business invoice query/rejection processes.
* Ensure all approved invoices are paid within their due dates.
* Ensure all direct debit payments are allocated to their respective invoices and costed in a timely manner.
* Ensure supplier statements are reconciled to COINS supplier account balances on a monthly basis, differences identified to be addressed and formally documented and reported on within the same period in which they are identified.
* Ensure any other interdependent systems sharing the same data such as Impact Response and COINS are reconciled on a monthly basis to ensure costs are captured accurately at job level.
* Ensure all invoices due to be paid are valid from a VAT and CIS point of view and fully compliant with HMRC regulations in force at the time.
* Report any findings where the processing team is not following embedded processes designed to eradicate duplicates and unauthorised invoice processing.
* Ensure all supplier payment runs are carried out within the agreed Scheduled Payment timetable. To keep out-of-scheduled payments to a minimum and develop KPIs to monitor and record such payments to ensure root causes are identified and appropriate measures taken to try and eradicate causes from bottom up.
* Ensure supplier creation and maintenance process in COINS is management effectively both from a central repository and branch level point of view.
Skills Required:
* Previous experience of working within an Accounts department
* COINS experience.
* Construction industry experience
* High volume transaction background.
* Experience with communicating at all levels of the organisation hierarchy.
* Customer service
* Microsoft office experience including Excel skills
* Attention to detail
* Time management and meeting deadlines
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- Previous experience of working within a social housing or maintenance organisation would be desirable.
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